New Zealand Legislation: Regulations

5 Duty to keep documents and data

• (1) A licence holder must keep documents and data relating to the conduct of its class 4 gambling that are up to date and accurate and enable the verification of all transactions relating to the conduct of its class 4 gambling.

  (2) Without limiting subclause (1), a licence holder must ensure that documents relating to—

  • (a) the application of funding to authorised purposes or distribution of funding for authorised purposes, as the case may be, are up to date and accurate on a day-to-day basis; and

  • (b) the payment of costs are up to date and accurate on a day-to-day basis.

  (3) Without limiting subclause (1), a licence holder must keep the following documents and data relating to the conduct of its class 4 gambling—

  • (a) a record of its assets and liabilities; and

  • (b) a day-to-day record of its income and expenditure and the matters in respect of which income and expenditure occurs; and

  • (c) documents associated with gambling equipment; and

  • (d) documents recording the application of funding to authorised purposes and grant distributions for authorised purposes, as the case may be, on a day-to day basis; and

  • (e) the licence holder’s financial statements and documents relating to the annual report required under section 107 of the Act; and

  • (f) vouchers, bank statements, invoices, receipts, and other similar documents to verify the matters referred to in paragraphs (a) to (e).

  (4) A licence holder must ensure that an agreement or arrangement that it enters into for the provision of goods or services related to the conduct of class 4 gambling—

  • (a) is in writing; and

  • (b) specifies the particular type of goods or services and itemises their cost.

  (5) A licence holder must retain the documents and data required under subclauses (1) to (4) for a period of not less than 7 years after the date on which they were completed or compiled.

  (6) A licence holder must retain at the class 4 venue copies of records, required by any relevant game rules, that have been completed or compiled at the venue.

  (7) The copies of records referred to in subclause (6) must be retained at the venue for at least 1 month after they are completed or compiled.